Ecc Real Estate cc Beveled 1000

Reg No ck 91/09264/23
 What is a
ECCLESIATE PROPERTY MANANGEMENT
JOINT VENTURE PARTNERSHIP?
 
ECCLESIATE PROPERTY MANAGEMENT provides superior and worry free residential property management to many owners and property investors. Ecclesiate Property Management is the only specialist residential property management company in South Africa that can offer immediate internet access for its owners with up-to-the-minute information on the management of their client’s property. Property owners can access their information from anywhere in the world and whenever they choose by logging on to the secure ECCLESIATE PROPERTY MANAGEMENT website with their own, unique user ID and password.
 
The ECCLESIATE PROPERTY MANAGEMENT system is totally internet based. The system will recognize owners of particular properties and they can see photographs of the property as at the last inspection. They are able to produce a financial statement by entering a start date and an end date and see every financial transaction that has taken place for that property. These systems are more advanced than any other property management system available in South Africa. The Ecclesiate Property Managementwebsite, www.ecclesiate.com, is well worth a look at for more information.
The System was developed from the on-hand experience of ECCLESIATE REAL ESTATE cc a Property Management company specializing in Letting for the past 20 years and with a total of 110 years of property experience behind us.
ECCLESIATE REAL ESTATE cc started 1n 1988 opening the first ECCLESIATE REAL ESTATE office in a room in the private home of Ray & Pat Herbst in Noordheuwel a suburb of Krugersdorp Gauteng South Africa. Since that time, ECCLESIATE REAL ESTATE has demonstrated consistent growth and performance, and is now established on the West Rand as the preferred Residential Letting Agency.
Over the last 20 years, ECCLESIATE REAL ESTATE cc has added 7 different service divisions - each specializing in a related property function providing a
“ONE – STOP PROPERTY SHOP” to our clients.
Today ECCLESIATE comprises of:-
ECCLESIATE  LETTING                                                                        
ECCLESIATE  BROKING                                                                       
ECCLESIATE  VALUATIONS                                                                 
ECCLESIATE  MANAGEMENT                                                                
ECCLESIATE  SECTIONAL  TITLE                                                          
ECCLESIATE  COMMERCIAL                                                                    
ECCLESIATE  MAINTENANCE                                                                  
ECCLESIATE DEBT MANAGEMENT SERVICES                                            
 
 
Each division provides “ADDED VALUE SERVICES”  to our clients and to our J.V. Partners, and together with other service provider alliances we have integrated into our J.V. Partnership Agreement to provide extra income to the J.V. Partner as an incentive to utilize and grow the group “NETWORK”, and thereby providing extra services to our clients.
The services we can provide will grow as further alliances are formed.
OUR AIM:-
ECCLESIATE REAL ESTATE cc aim to grow a reliable, efficient and professional hands-on property management company that will provide a transparent, honest services to our clients based on high standards of integrity.
We aim to achieve this by forming Joint Venture Partnerships with qualified property professionals in providing what we have identified as a very unique management concept of a “ONE – STOP PROPERTY SHOP”.
The J V Partners who joint us will be carefully selected people who will uphold our good name and practice our high values and ideals so important and the foundation of ECCLESIATE REAL ESTATE .
OUR VISION:-
ECCLESIATE REAL ESTATE cc has a vision and a goal to provide our expertise in property management to other agencies and to give our knowledge and expertise to other persons wanting to open their own rental agencies. And to provide this in such a way as to ensure each participant retains full ownership of his business but any potential conflict with other Ecclesiate J V Partners does not occur and ensure a synergistic benefit from the effects of complementary strategies.
ECCLESIATE REAL ESTATE cc is not a franchise and there are no “royalty fees” payable on joining us in our joint venture.
Basically the concept is that partnerships will be engaged in sourcing properties to let in their locations, source suitable tenants to occupy those properties, submit the application to “ECCLESIATE REAL ESTATE cchead office who will do all necessary investigations into the suitability of the tenant, accept – or reject the application. On acceptance of the application the Joint Venture Partner will sign the necessary documentation with the client, forward all documentation back to head office who will than attend to ALL aspects of management of that property from then on. For this the joint venture partner will be paid a commission for sourcing the property, sourcing the tenant and for letting the property up-front on signing the documentation and Ecclesiate Real Estate will be paid a management fee monthly to manage the property.
As a J. V. Partner, you will have 100% ownership of your business. With our unique Property Management methods and supporting system, you will be provided WITH ALL THE TOOLS AND ADMINISTRATIVE SUPPORT YOU REQUIRE   allowing you to focus on finding the most suitable property for each tenant and the most suitable tenant for the Landlord. You will be backed-up by a unique management service that ensures that the property is efficiently administered to the highest levels of integrity, transparency, service and support. Ecclesiate HQ  handles all administration of YOUR portfolio while you spend all your time building your business by sourcing properties, tenants and Letting Properties.
Numerous Added value services are offered in the Joint Venture Partnership which will enable the Joint Venture partner to interact and benefit from the network of J V Partners nationally in which numerous extra financial and service related benefits to the Owners, The Tenant, The Joint Venture Partner and The management company – ECCLESIATE REAL ESTATE cc, - all will participate on an equitable basis.
Besides all the benefits of a networking environment with a larger group many benefits will be gained in terms of market awareness, branding, product and service acceptance, credibility, overall quality control and professional presentation will be had. Sales and marketing plans can be standardized and any potential conflict with other ECCLESIATE PROPERTY MANAGEMENT JOINT VENTURE offices can be avoided.
Each Joint Venture Partner will have the rights to use a highly developed, sophisticated computerized property management software package. This package has committed resources to providing ingoing development and support. The system interfaces to a variety of proprietary software packages. A “help desk” style of office support is available and on and off site training and support is provided on a need- to-use basis. New releases and enhancements to the proprietary property management Joint Venture Partners Portal of the system is provided.
As a Joint Venture Partner you have constant input to future design strategies, you will be regularly consulted and our thoughts and experiences both good and bad between all Partners will be used to shape future direction of the “group” giving good interaction between the respective members.
This business model gives the opportunity to develop YOUR   business - on a sound, strong, structured, and tested foundation, rather than just being “self employed”, and provides substantial income potential while also providing capital growth.
  



What will be the benefits
to the Landlord and to
the tenants of utilizing my
services as a J. V. Partner. 
  • Market related rentals are achieved
  • Rental Projection analysis is done on each investment property before purchase for the owner
  • Tenants are thoroughly screen
  • Applications are selected
  • We ensure that adequate deposits are paid
  • All lease documentation is finalized and signed prior to the tenant taking occupation
  • Property inspections are undertaken on entry and exit – damages incurred are repaired from deposits held
  • Extra inspections can be done on owners request
  • A organized property inspection plan is available to owners which can provide partial and full inspections at agreed time intervals with full supporting reports and photo gallery
  • Rent-rolls are provided monthly to clients with more that one property
  • Yearly tax-certificates are provided to clients automatically
  • On instruction and provision of relevant details of accounts – bond levy and rates accounts can be paid direct
  • Owners have the option of having a pre-paid meter installed on the tenant taking occupation which will be fully administered and maintained by H O whilst the property is administered by Ecclesiate.
  • Property maintenance is provided
  • Current vacant properties are re-let at Market Rental Value
  • Deposits are refunded after a final inspection has been held and other requirements set by us are met.
  • Arrears are efficiently managed in conjunction with Landlords and with a Legal Firm experienced in Property Law and Contracts who are also on hand to provide advise and assistance to Landlords if / when required
  • Extra advertising from that provided by the J V. Partner is done on our very effective web-site. The property will also be advertised on numerous other effective property rental site H O subscribe to for advertising.
  • The benefits that accrue from a known and trusted brand and quality service.
  • Shared client base (local, corporate and overseas clients)
  • A rental guarantee policy based on a monthly premium of the rental amount can be provided that guarantees rental payment – whether the tenant pays rental or not. Providing a great add on, securing the owners investment. (Conditions apply)
  • A maintenance program that can be geared to the owners requirements that will attend to the maintenance of the property on a set monthly fee
  • A owner loyalty incentive program
  • Preferential rates on short-term, long term, life and Property Insurance policies
  • A rent payment policy based on a monthly premium of the monthly rental can be provided to the tenant that will guarantee their rental will be paid in the event of loss of income, or disability. (Conditions apply)
  • A tenant reward rating and performance incentive program
  • Awarding of a good conduct certificate to Tenants on vacating based on their performance on selected criteria.
  • Preferential rates on property valuation
  • Preferential rates on appraisals for estate purposes
  • And……..and……….and




 
What support can I expect from ECCLESIATE the MANANGEMENT COMPANY?
 
Should you join us as a Joint Venture Partner, you can expect continued advice, professional administrative support and to be kept up-to-date with the latest legislation affecting your business at all times.
On joining force with us we will initially assist you in the following areas providing you with:-
  • Full office management training
  • All standardized forms and documents on-line in the Joint Venture Partner Portal of the Management System.
  • Access on-line to carefully compiled leases written with the experience gained from 20 years of practical property letting experience
  • Collective expertise of our management team and that of other J V Partners
  • National brand-building awareness, professional marketing and public relations.
  • Referrals and support from fellow J V Partners
  • Referrals from contracts negotiated with developers and investors nationwide
  • Ongoing Partner communication and on-site support
  • Ongoing search for value added deals and alliances
  • On call Legal advise and assistance
  • Training on compiling rental projection analysis reports for investors and sales teams.



 
What administrative service  can I expect from  ECCLESIATE the MANANGEMENT COMPANY?
 
  • Vetting and credit checks on all applications from prospective tenants
  • Notify you within 2 hours of the result
  • Attend to the remittance of monthly statements and rent rolls
  • Collection of rentals
  • Payments to owners
  • Payment of levy and rates accounts if requested by the owner
  • Manage water and lights accounts if Pre-Paid meters are installed
  • Attend to arrear collections
  • Manage the tenant owner relationship from commencement of the lease to expiry
  • Attend to the maintenance of the property in conjunction with the J.V Partner
  • Administer the refunding of the security deposit


 
How will I know if I am a suitable J.V. Partner?

You may be asking yourself if you have what it takes to be successful as a J.V. Partner. Even if you find a Company where everyone else seems to be doing well, how will you know whether it will work for you?
 SUCCESS FACTORS:
There are a number of characteristics that we look for in all prospective J.V. Partners. As you review the following list, give yourself a frank honest appraisal (from a 1,  indicating a weakness - to a 3,  indicating a strength) on how strong you are on each aptitude.
The better you rate, the greater your aptitude for becoming a successful J.V. Partner with us.
SELF TEST   -   PART 1
SERVICE ORIENTATED
  • CUSTOMER FOCUSED
  • GOAL SETTER
  • DECISION MAKER
  • BASIC NEED TO CONTROL AND DIRECT
  • THRIVES ON ACHIEVING RESULTS
  • HIGH CONFIDENCE / SELF ESTEEM
  • FOLLOWS BUSINESS PROCEDURES
  • FITS INTO AN ORGANISATION
  • GETS ALONG WELL WITH OTHERS
  • COACHABLE
  • NOT FRIGHTENED TO ASK FOR HELP WHEN NEEDED
 
PREREQUISITES:
There are also prerequisites that you must have in order to be successful as a J.V. Partner. Give yourself a frank appraisal on each of these key factors before deciding to proceed.
 
SELF TEST   -   PART 2
  • MANAGEMENT EXPERIENCE
  • BUSINESS / SELF EMPLOYMENT EXPERIENCE
  • NET WORTH
  • LIQUID CAPITAL
  • OWN CAR
  • SPOUSE/PARTNER/FAMILY/Involved
  • YOUR TIME INVOLVEMENT
  • RISK ADVERSE
 
CHANCES OF SUCCESS:
                        SCORE:                     0    to 20                     Very much below average
                        SCORE:                     20 to 40                     Average to above average
                        SCORE:                     40 to 60                     Above average to very good.




 
What are my basic terms of
acceptance as a
ECCLESIATE PROPERTY MANANGEMENT
JOINT VENTURE PARTNER?
 
ECCLESIATE REAL ESTATE cc screen all our potential partners to ensure that we are comfortable with the people that we are going to entrust the up holding of our values and ideals and who are going to represent our brand and be expected to maintain our high standards.
To this end we have identified certain characteristics we look for in each of our partners and which we believe to be essential to be a successful respected Joint Venture Partner and basic terms of which we require you to accept before making an application to join us.
  
THE CHARACTERISTICS WE WILL LOOK FOR IN YOU AS A ECCLESIATE MANAGEMENT JOINT VENTURE PARTNER:-
  • You must be an entrepreneur
  • Enthusiastic and Self Motivated
  • Committed to owning and running your own successful business
  • A “P A P” - Passionate About Property
  • Respected in your community
  • In possession of a good credit record
  • High moral and ethical standards
  • Prepared to contribute to Team Work with our branding
 
AS A JOINT VENTURE PARTNER YOU WILL BE EXPECTED INITALLY AS A PRE-REQUISTE TO APPLICATION FOR ACCEPTANCE TO ACCEPT THAT YOU WILL:-
  • As a JOINT VENTURE PARTNER, you are prepared to sign THE CONFIDENTIALITY AGREEMENT and NON-DISCLOSURE OF INFORMATION agreement.
  • As a JOINT VENTURE PARTNER you hold a valid certificate from the Estates Agents Affairs Board, and that each employee who will be involved in the letting of properties holds a valid certificate of the Estate Agents Affairs Board.
  • Sign our Joint Venture Partnership Agreement and to at all times abide by the requirements therein
  • Ensure that all personnel who will be employed as agents directly involved with the letting of properties and the signing of any related documentation, are trained at ECCLESIATE HEAD OFFICE and are issued with a certificate in recognition thereof
or 
COMPLETE the training course of ECCLESIATE PROPERTY MANAGEMENT TRAINING COURSE ON-LINE and hold a valid certificate issued by us
BEFORE they will be authorized to represent you as an ECCLESIATE PROPERTY MANAGEMENT JOINT VENTURE PARTNER.
(An exemption from the requirement for you to hold this certificate at start-up can be negotiated on certain terms and conditions. i.e. you have a valid EAAB certificate, you have some recognizable letting experience, and you are prepared to under-go training on ECCLESIATE PROPERTY MANAGEMENT systems and procedures BEFORE start-up.)
  • Ensure that the ECCLESIATE REAL ESTATE cc logo / branding is clearly visible and affixed to any/all documentation, boards, e-mail signatures, or any other material and/or marketing material of what-so-ever nature which will be or will possibly be viewed by the public.
  • As a JOINT VENTURE PARTNER become - in anyway what-so-ever,  involved with any dispute, complaint or question on any matter of what-so-ever nature to do with the management of the property controlled from Head Office, save to refer such enquiry, complaint or dispute to Head Office who are fully responsible for the administration and management of the property.
  • To agree to ECCLESIATE REAL ESTATE cc being the SOLE MANAGING AGENT for ALL properties sourced.
  • The Joint Venture Partner in return, and as a condition to his alliance with the partnership, will be expected to utilize our ADDED VALUE SERVICES on every occasion where such service is required – in the first instance. Should a particular service not be available, notification of the same must be conveyed to H.O. before any such service is commissioned.
 
THE JOINT VENTURE PARTNER WILL BE GIVEN A UNIQUE REFERENCE NUMBER WHICH WILL BE LINKED TO ALL THE PROPERTIES AND REFERALS EMINATING FROM HIS OFFICE.
 ALL COMMISSIONS, ALLIANCE PAYMENTS OR ANY FORM OF INCOME RECIEVABLE BY THE JOINT VENTURE PARTNER WILL BE RECORDERED AND MADE PAYABLE TO THE J.V. PARTNER WHO WILL MONTHLY RECEIVE FULL INFORMATION OF ALL INCOME RECEIVED .
 
  
What will a JOINT VENTURE PARTNER Do?
NO  TWO DAYS ARE THE SAME, BUT TYPICAL TASKS WILL INCLUDE:-
  • Advertising, marketing and networking to attract new property owners and tenants
  • Meetings with prospective customers to discuss and promote your services (which are supported by all other ECCLESIATE PROPERTY MANAGEMENT and JOINT VENTURE PARTNERS)
  • Visits to properties to provide rental appraisals and advise to property owners – tools to do this will be provided to you through the Joint Venture Partner portal of the system.
  • Listing of Properties TO LET on the Webpage and up-loading photos. (These will in turn then be listed with Photographs on numerous Property Related web pages to which ECCLESIATE subscribe to.)
  • Property showings to prospective tenants – tools to control this will be provided to you on the system
  • Completing Management Contracts and Tenancy Agreements – all provided to you on the system
  • Communicating with ECCLESIATE and with suppliers to arrange maintenance.
  • Property Inspections
  • Completing standard forms on line for submission to Head Office on-line for credit and reference checks to be done by Head Office
  • Planning further development of your business
 


What on-going support
can I expect?
MARKETING:
  • Affiliation with recognisable brand
  • National Network
  • Established reputation
  • Website
  • Marketing material
  • Sales Presentations
  • Strategic Alliances
  • Group and Head Office Referals
  • Business Group/s Networking
COMPUTER TECHNOLOGY:
  • Ecclesiate Website
  • Prop Management Computer System – J V Partner Portal
  • 24/7 Web access for all users
  • 24/7 world-wide access for clients
  • Website Listings Properties To Let
  • On-line Bulletin Board and Updates
  • In-House support
  • On-line Operations Manuel / Help Facility
 SUPPORT:
  • Head office
  • Software Help Desk
  • Operations Manuel Up-Dates
  • Bulletin Board up-dates
  • Annual Conference
  • Regional Meetings
  • Head Office support managers
 
TRAINING AND SUPPORT:
  • Training at our H.O. over a 5 day training period
  • On-Line Training course
  • Start-up Business Planning Assistance
  • 6 months System Training Support
  • Business Development Support
  • Marketing Material
  • Joint Client Visits
  • Good ideas & tips Posted on-line
  • Up-dates / advise Posted on-line
  • Annual Conference
  • As required Ad hoc Training.
 
RESEARCH AND DEVELOPMENT:
  • New Marketing Tools
  • Software Development
  • Website Enhancements
  • New Markets
  • National Alliances
  • Customer Surveys
  • Brand awareness Reviews
  • Advertising Reviews
  • Market Research
  • Product Development
  • Joint Venture Partnership Feedback.
  
 
 
 
What capital will I need to start a ECCLESIATE PROPERTY MANAGEMENT
 J.V. PARTNERSHIP.
 
This will vary depending on whether you already have a Real Estate Agency or whether you are going to open a new Letting Agency, and the costs of establishing a business in the location you intend to start-up in.
There is no PARTNERSHIP START-UP FEE or ONGOING PARTNERSHIP   FEE payable to ECCLESIATE.
Joint Venture Partners will however, be charged individually for any on-site training required, the supply of marketing material, and/or any special service required from Head Office i.e. On-Site assistance with business development etc.
Each J.V. Partner will however, be expected to contribute an amount of R 4 000.00 per annum ( this is subject to revision from time-to-time) on each anniversary date to be used for the further development and maintenance of the Property Management System and the further development of the Web Page and maintenance.
ECCLESIATE will on approval of your application, provide to you at start-up,  FREE OF CHARGE
  • The rights to operate an Ecclesiate Property Management J.V. Partnership.
  • The ECCLESIATE Brand
  • The internet based computer systems – J.V. Partner Portal
  • Assistance in establishment of a financial plan and assistance with any financing requirements and business plan establishment.
  • On-Site Assistance from a Joint Venture Partnership for 5 working days from your first opening day - you will need to provide suitable accommodation however, for the Manager for the 5 day period where he will provide you with the induction and on-site systems training and business development assistance.
HOWEVER,
TO START YOUR AGENCY YOU WILL INCURR CHARGES RELATED TO YOUR PHYSICAL OFFICE SET-UP:
PHYSICAL  START-UP  COSTS :
  • The set-up of computer systems.
  • The sourcing of suitable premises.
  • Office fit-out, signage and branding
  • 24 months fund set aside for marketing and advertising costs.
  • Capital items, such as computer equipment, office furniture, files etc
THE  “HIDDEN”  COSTS:
  • During your first start-up period of 6 – 12 months, if you have no other sources of income, your financial plan will need to include an allowance for living expenses.
Your business plan can be structured and supported with the aim of having your business in a cash positive position within the first 12 months. Should living expenses need to be funded (drawings) from the business during that period, we will assist with the financial planning to support a business case for finance.
As a general rule, when considering this business opportunity you should allow for initial training costs, equipment costs, initial marking material and signage costs of around R 35 000.00.  Should your present equipment - if you have any, not be suitable. Ecclesiate will provide substantial support and assistance if you so require, to ensure that these capital costs are structured to the best advantage of the partner.
We will spend considerable effort to assist you in structuring a financial model and business plan together with a 36 month forecast and provide support and assistance in applying for finance should finance be required.
Should you proceed further with considering this opportunity, we will ask you to sign a Confidentiality Agreement and Non-Disclosure Agreement and then release an Information Memorandum Disclosure document which will provide all information in greater detail.
 
 
How do I make income?
 
An ECCLESIATE PROPERTY MANAGEMENT JOINT VENTURE PARTNER
Can generate their income from several sources of their services:-
  • On Managed Leases and Full Management Leases,
    • (Split according to the J.V. Partners who: - sourced the tenant, sourced the property and signed the lease and with Ecclesiate.)
  • There is a monthly management fee per property managed .
    • (Split monthly on receipt of rental with the J.V. Partner & Ecclesiate)
  • On Once-Off Lease contract-the Finders Fee .
    • (Split according to the J.V. Partners who: - sourced the tenant, sourced the property and signed the lease and with Ecclesiate.)
  • All maintenance on the property arranged on behalf of the owner, has a service charge payable to the J.V. Partner if requested by H O to attend to maintenance).
  • A property “Final Inspection Fee”  ( paid to the J.V. Partner by H.O on doing a final inspection.
  • An “Interim Inspection Request” from H O
  • If requested by H O to attend to a renewal, the Contract Fee will be paid to the J.V. Partner by H O.
  • Should the J.V. Partner refer a Sectional Title Complex to the Sectional Title Division, and they are successful in their tender to administer the Body Corporate, the J.V. Partner will be paid a referral fee per month per unit in the complex for as long as the Sectional Title Development is administered by Ecclesiate Sectional Title Division.
     
  • The J.V. Partner will receive a commission on any valuations referred to head office which we are commissioned to compile.
  • The J.V. Partner will receive a monthly commission on every insurance policy taken through our alliance partner from any referral from his branch for as long as the policy is in affect.
  • The J.V. Partner will receive a commission for every bond application taken up through our Bond Originator alliance partner.
  • Etc………etc……….etc
 
 
The J.V. Partner will also receive referral commissions for numerous other Value Added Services provided from numerous alliances and supplies of certain items and services supplied who are in our Network.
(Details of these will be provided in the Information Memorandum Disclosure document)



 
 
I am interested! So what happens next?
  The Ecclesiate Property Management Joint Venture Partnership model is designed so that all parties to the model benefit. That is; the property owner, the tenant, the joint venture partner, Ecclesiate employees and Ecclesiate Real Estate.
 The Joint Venture Partner is the “key” to the success of this model; therefore it is important that the right people start a Joint Venture Partnership with Ecclesiate. It is for this reason we will “invite” you to join our partnership. We will tell you all about the benefits and supply you with ample information, but ultimately you must be comfortable about starting a new business and be sure you will succeed. At the same time we want to be sure of your success, and will certainly tell you one way or another. So, you’re still interested? Below is the process we will take you through:
 
YOUR ENQUIRY RECEIVED.
For all enquiries, contact
Darren Herbst, C.E.O.
P.O. BOX, 2467 WILROPARK 1731
Phone  0861 322 537   or  (011) 958 1011 
 
PHONE CONTACT WITH ENQUIRER
To give you a brief overview of the business and to answer any questions the enquirer may have
We will e-mail or post further information
 
ARRANGE A MEETING
Provide further J.V. Partnership information
Also provide self assessment and partnership information document.
Discuss your aspirations, current situation, and past business/work experience.
 
REQUEST FOR FURTHER INFORMATION
Confidentiality Agreement sent.
Confidentiality Agreement signed and faxed back (originals required)
Comprehensive Information Memorandum and disclosure document provided.
Further meetings arranged, if required / necessary
 
AGREEMENT TO PROCEED FURTHER
Reflection on Agreement to proceed.
 
FINAL DECISION.
Sign J.V. Partnership Agreement and make arrangements for the initial training to be done and finalizing a start-up date.